The end of the year is quickly approaching. In preparation for 2023, please take a moment to review the following reminders to ensure we have your most up-to-date information. Any changes must be made no later than the end of the day on Tuesday, December 20.
Review your address
Please review your address on your paycheck to ensure this is the proper mailing address for your 2022 W‐2 and 1095c. Even if you have chosen to receive your W‐2 and 1095c electronically, it’s still important that your address is correct. If you need to update your address, please go to myHR and then click the UKG Quick Link and go to Menu > Personal > Name, Address, and Telephone and click on “Change Name, Address, or Telephone” located in the upper right hand corner under “Things I Can Do.”
Confirm your name and Social Security number
Please confirm your name is spelled correctly and that it matches how your name appears on your Social Security card. Also, please confirm that your Social Security number is correct in the system. You can verify this by going to myHR, clicking the UKG Quick Link and going to Menu > Personal > Private Info. Your name and Social Security number will appear at the top of the screen. It’s important this information is correct on your W‐2 and 1095c. If either of these items need to be corrected, please submit a case via myHR.
Update your W-4
Please submit W-4 updates if you’ve had any changes to your federal income tax filing status, dependent allowance, or exempt status since your last W‐4 filing. If you need to make changes, please login to UKG by going to myHR then clicking the UKG Quick Link. Update your withholding information by choosing “Income Tax” under “Pay” and choose “Add/Change Withholding Form (W-4)” under “Things I Can Do.”
If you claimed “exempt” from federal income taxes on your W‐4 for 2022 and you still meet the requirements to do so again for 2023, you will need to complete a new W‐4 by February 10, 2023, to maintain your status. (Please be sure to review the IRS requirements for exempt status on the W-4.)
Confirm school district
It’s vital to confirm your school district is correct. This can be verified by logging into UKG by going to myHR and then clicking the UKG Quick Link. Go to Menu > Pay > Income Tax. Please ensure your school district is listed if where you live is subject to school income tax. Please update your school district by submitting an updated OH IT-4 form under the income tax section of UKG if it is missing or incorrect.
Social Security taxes
The maximum Social Security wage base will increase to $160,200 for 2023. The employee contribution rate for Social Security withholding will remain 6.2%.
Medicare taxes
The 2023 Medicare employee tax is 1.45% with an additional 0.9% on individual wages in excess of $200,000.
Elect to receive your W-2 and 1095c electronically
Your W-2 and 1095c will be available electronically in UKG. Once logged in, a pop-up box will appear if you have not already elected to go paperless. If you wish to go paperless for your W-2 and 1095c, click the “Go Paperless” button on the pop-up box. Choose the “Go Paperless” radio button and click “Save.” It will then automatically ask if you want to also go paperless for the other form, choose “Yes, I want to go paperless” and repeat the same steps.
Questions? Contact myHR online at ketteringhealth.org/myhr, by phone at ext. 70000 or 1-844-235-4647, or email myhr@ketteringhealth.org.