As a network we have been asked to collect worked hours dedicated to COVID-19 support and activities. The network will be required to provide an activity log of the hours/costs submitted for potential government cost reimbursement programs. To allow us to capture this information, all employees must charge their hours to the correct Disaster Management cost center for their campus. Additionally, salaried employees and timekeepers for hourly employees must attach a note to the transaction with details regarding the work performed.
For Hourly employees:*
Hourly employees should clock into the appropriate Disaster Management cost center. Please see list of cost centers below. Hourly employees should be sure to communicate to their Timekeeper/Leader, what type of COVID work was completed, so that the Timekeeper/Leader can add the required note to the clocking.
*Employees who work in a designated unit will not need to clock into a Disaster Management cost center. Their worked hours will be captured by Finance through another mechanism.
For Salaried employees:
The transaction will be a calendar entry using the code EXD in conjunction with the appropriate Disaster Management cost center and attaching the appropriate predefined note, (Worked Incident Command, COVID Screener or COVID Support-Other, additional information required). Please choose the appropriate note for the activity performed. Important: the COVID Support note requires information to be entered describing the purpose of the time worked.
Total EXD entries per week are not to exceed the employees weekly FTE. The code EXD is only to be used for Salaried employees.
Below are the cost centers to be used. The clocking/calendar entry should coincide with employee’s home location, regardless of campus worked.
| Location | Cost Center | Name |
| Kettering Medical Center | 959010 | DISASTER MANAGEMENT |
| KHN Middletown | 959017 | DISASTER MANAGEMENT |
| Troy Hospital | 959018 | DISASTER MANAGEMENT |
| Sycamore Medical Center | 959020 | DISASTER MANAGEMENT |
| Kettering Behavioral Medicine Center | 959021 | DISASTER MANAGEMENT |
| KHN Emergency – Franklin | 959022 | DISASTER MANAGEMENT |
| Grandview Medical Center | 959030 | DISASTER MANAGEMENT |
| Huber Health Center | 959033 | DISASTER MANAGEMENT |
| Preble County Medical Center | 959034 | DISASTER MANAGEMENT |
| Southview Medical Center | 959040 | DISASTER MANAGEMENT |
| Soin Medical Center | 959050 | DISASTER MANAGEMENT |
| Greene Memorial Hospital | 959055 | DISASTER MANAGEMENT |
| Fort Hamilton Hospital | 959060 | DISASTER MANAGEMENT |
| Sycamore Glen Retirement Community | 959072 | DISASTER MANAGEMENT |
| Kettering Physician Network | 959080 | DISASTER MANAGEMENT |
| Kettering Network Services | 959093 | DISASTER MANAGEMENT |
| Kettering Physician Network – Payroll Only | 959097 | PRO DISASTER MGMT |
Your continued support in ensuring we capture the information needed is appreciated.